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Vehicle Mileage Log for Employees
The purpose of this App is to help company employees find a convenient way to keep track of mileage and to generate reimbursement forms.
Local data storage
Main Menu: Add Trip, Search, Settings, and Reports
Date: Auto-insert current date (Allow to change from calendar spinner)
Type: Select (One Way or Round Trip) Calculate mileage accordingly
Purpose: Free text (Allow to reuse previous entries)
From: Add “from” location / select from previously saved items
Or select “From” current location on a map
Destination: Add destination / select from previously saved items
Or select from location on a map
Display distance based on from-destination points if map is used and
factor one-way or round-trip.
Driver: Add driver name or select from previous entry
Vehicle: Add vehicle name or select from previous entry
Only to be used with odometer reading (No location selected on map)
Start Reading: Type odometer reading
End Reading: Type odometer reading
Display distance based on odometer reading
Search field to allow free-text search on all entries
Require passcode: ON/OFF switch (4-digit code if turned-on)
iCloud backup: ON/OFF
Units of Measure: KM/MI (Select)
Currency: Select Currency (Required)
Mileage Rate: Enter current rate per mile (Required)
Vehicle: Place to add vehicle name (Required)
Location Name: Place to add or import CSV with From/Destination names
Driver Name: Place to add driver name/names
Unique ID: Add employee ID/IDs (Optional)
Default Work Location: Add work location name (Optional)
Location ID: Add work location unique identifier (Optional)
Vehicle: Select (All or driver name)
Driver: Select (All or driver name)
Start Date: Select from calendar spinner
End Date: Select from calendar spinner
Select from two report templates:
Columns to include: Date, Purpose, From, Destination, Mileage
Columns to include: Date, Purpose, Start reading, end reading,
Select “Done” and allow report to email in PDF or CSV formats.
CSV report includes all fields.
PDF Report to include the following:
Title: Mileage Reimbursement Request Form
Name: Insert Driver Name Employee ID: Insert ID Date: Insert Date
Location ID: Insert Location ID Work Location: Insert from Work Location
Insert table with columns for selected template (Calculate total mileage)
I certified that the mileage shown is business mileage as define by employer.
Employee Signature:____________________ Administrator Signature:___________
Date: _______________ Date:______________