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Luke M.

5.0

4.7

100%

ALEXANDRIA, Australia

$100 USD per hour

Accomplished Financial Leader with proven track record of developing and executing strategies to improve financial performance and optimize key operational priorities. Expertise includes analyzing financial performance and providing recommendations to help accelerate growth and profitability, budgeting and forecasting, and aligning financial initiatives with organizational objectives. Experienced in serving as Strategic Business Partner with Executive Leadership teams. Skilled in implementing internal controls and continuous improvements, cultivating relationships and partnerships, and building and leading high performing teams that succeed through a culture of inclusion, collaboration, and engagement.

Administrative Support Data Processing Project Management Data Entry Accounting

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Gina S.

5.0

4.5

94%

Richlands, Australia

$50 USD per hour

𝐏𝐫𝐨𝐟𝐞𝐬𝐬𝐢𝐨𝐧𝐚𝐥 𝐁𝐨𝐨𝐤𝐤𝐞𝐞𝐩𝐢𝐧𝐠 & 𝐁𝐮𝐬𝐢𝐧𝐞𝐬𝐬 𝐒𝐮𝐩𝐩𝐨𝐫𝐭 𝐟𝐨𝐫 𝐀𝐮𝐬𝐭𝐫𝐚𝐥𝐢𝐚𝐧 𝐓𝐫𝐚𝐝𝐢𝐞𝐬 𝐚𝐧𝐝 𝐒𝐌𝐄𝐬 I provide structured Bookkeeping and Virtual Assistant services for Brisbane tradies and growing SMEs across Australia. I help business owners stay organised, compliant, and in control of their numbers. 𝐂𝐨𝐫𝐞 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬: * 𝑿𝒆𝒓𝒐 𝑺𝒑𝒆𝒄𝒊𝒂𝒍𝒊𝒔𝒕: Account setup, chart of accounts, bank reconciliations, and transaction coding. * 𝑭𝒊𝒏𝒂𝒏𝒄𝒆 𝑨𝒅𝒎𝒊𝒏: AP/AR management, receipt processing, and financial reporting (P&L, Balance Sheets). * 𝑪𝒐𝒎𝒑𝒍𝒊𝒂𝒏𝒄𝒆 𝑺𝒖𝒑𝒑𝒐𝒓𝒕: BAS preparation support and GST reporting. * 𝑫𝒂𝒕𝒂 & 𝑺𝒚𝒔𝒕𝒆𝒎𝒔: Custom spreadsheet builds, dashboards, CRM management, and data clean-ups. 𝐖𝐡𝐲 𝐖𝐨𝐫𝐤 𝐖𝐢𝐭𝐡 𝐌𝐞? ✔ 𝗥𝗲𝗴𝗶𝘀𝘁𝗲𝗿𝗲𝗱 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀: ABN & Public Liability Insured. ✔ 𝗘𝘅𝗽𝗲𝗿𝘁𝗶𝘀𝗲: Corporate finance and AP background with a strong process-driven mindset. ✔ 𝗥𝗲𝗹𝗶𝗮𝗯𝗹𝗲: Proactive communication and Brisbane-based — remote or onsite by arrangement. ✔ 𝗙𝗹𝗲𝘅𝗶𝗯𝗹𝗲: Available for one-off tasks or ongoing weekly support. If your books need structure, accuracy, and consistency — or your operations need stronger systems —I’m ready to support your business with structure, clarity, and consistency.

Administrative Support System Admin Data Processing Data Entry Excel

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Shafiq Ur R.

5.0

2.4

100%

Noble Park, Australia

$8 USD per hour

I'm Shafiq Ur Rehman, a dedicated professional with 10+ years of experience in writing and business. I specialize in high-quality articles, engaging essays, and comprehensive business plans. Let's discuss how I can exceed your expectations and create tailored content. Contact me to get started. Area of Specialties: ☑️ Data entry ☑️ Business analysis ☑️ Project Management ☑️ PowerBI – Dashboards – Power Quires ☑️ Power Point – Presentation and animations ☑️ MS Word - Expert in Microsoft Word and experienced in formatting documents - Attention to detail and ability to ensure consistent formatting throughout the document - Familiarity with creating professional-looking templates in Word - Strong proofreading and editing skills to ensure the report is error-free ☑️ Excel – Expert in Formulas, conditional formatting, dashboard, Macros, ☑️ Data Processing ☑️ Copy typing ☑️ Outlook ☑️ Visio - Flow charts, organizational charts etc ☑️ MS Project - Gantt Chart, resource allocation, WBS etc ☑️ Primavera P6 - Gantt Chart, resource allocation, WBS, cost controlling etc ☑️ Auto-CAD ☑️ Python ☑️ Writing needs – encompassing content writing ☑️ Ghost-writing ☑️ Article writing – re-writing ☑️ Essays ☑️ Business Plans ☑️ Product discretions ☑️ Market research ☑️ PDF Conversion (Excel, Word) ☑️ Manual Typing / Copy Paste (Image, PDF, OCR) Translation Works: ☑️ English to Urdu & Urdu To English ☑️ English to Punjabi (Pakistani) & Punjabi To English ☑️ Audio/Video Transcription Market Research: ☑️ Extensive knowledge of local market research and collecting data as per client requirements. ☑️ Can handle local jobs perfectly for all sorts and types of data collection tasks. Consultancy Services: ☑️ Project management Consultancy ☑️ Business Analyst Consultancy - Expert in Business Analysis (Business Requirements Document (BRD) Functional Requirements Document (FRD), Epic, user stories, acceptance criteria, UI/UX/CX and many more .... ☑️ Finance and accounting Services

Administrative Support Data Entry Research Telemarketing Accounting

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Michelle M.

5.0

2.5

100%

PERTH, Australia

$30 USD per hour

Extensive administration experience, excellent attention to detail, great customer service skills with over 20 years experience in roles over many industries - Painting, airports, interior design, mining and insurance. This is an easy assignment and there are too many documents I have completed that have the requested footers and headers included. Excellent attention to detail and time management.

Administrative Support Copywriting Data Processing Data Entry Engineering

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Cassandra O.

5.0

0.0

100%

Mile End, Australia

$15 USD per hour

Hi, I am a certified virtual assistant, an excellent data entry specialist and a Microsoft office expert looking for opportunities to work with like-minded individuals and build long lasting working relationships.

Administrative Support Project Management Data Entry Research Accounting

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Rockfort Global

5.0

1.5

100%

Broadview, Australia

$11 USD per hour

We are an IT Company with Head Office in Adelaide and Back Office in India. We specialise in Microsoft Solutions especially Dynamics 365 CE and Business Central, 3CX Phone Systems, Ubiquiti Enterprise Networks and Cameras, Access Control System, Software Development in PHP/Laravel, Web Design, Digital Marketing. You can find us on any of the search platforms in Australia Please send throgh a message so we can discuss the requirement more iin detail Kind Regards Param Ramanan CEO Rockfort Global

Administrative Support Data Processing Project Management Customer Support CRM

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Sonam T.

5.0

1.7

100%

Meadowbank, Australia

$15 USD per hour

I am focused, effective and a result oriented professional with a strong background in accounting theory and law, including use of accounting systems. I am here to help to Individuals/Sole-traders/Businesses to prepare their bookkeeping/accounting/taxation. Find me in LinkedIn for more detail: https://www.linkedin.com/in/sonamt1995?utm_source=share&utm_campaign=share_via&utm_content=profile&utm_medium=ios_app

Administrative Support Accounting Tax Payroll Tax Law

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Alexandra P.

5.0

2.8

100%

Mount Martha, Australia

$25 USD per hour

Beginning my professional career working for the Government in a multitude of roles, I have an appreciation and deep understanding for researching and managing business, including understanding and interpreting legal frameworks, managing and building workplace processes and controls, and ensuring things operate smoothly. I have a passion for organisation and time management, and can assure my work will be delivered to the highest standards.

Administrative Support Copywriting Project Management Data Entry Research

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Dora E.

5.0

2.2

100%

Sydney, Australia

$20 USD per hour

We have team with various expertise inAI/ML & Automation and data analytics. We cater small to large projects because making our clients smiles is our ultimate goal.

Administrative Support Data Processing Project Management Data Entry Excel

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Clients rate our Administrative Support Professionals

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from 34,310 reviews

How to hire a great freelance Administrative Support Professional

An administrative support professional is a freelance specialist who handles clerical, organizational, and operational tasks such as scheduling, correspondence, data entry, document preparation, and travel coordination to keep a business running smoothly. Hiring an administrative support professional gives founders, executives, and small teams trained back-office capacity without the overhead of a full-time employee. From inbox triage and calendar management to CRM updates and meeting minutes, a skilled administrative assistant absorbs the recurring tasks that consume billable hours and decision-making energy.

What an administrative support professional delivers

A freelance administrative assistant takes ownership of the day-to-day operational tasks that keep an organization functional. The work spans communication, documentation, scheduling, and light project coordination, and is usually structured around defined workflows and recurring deliverables.

Common deliverables include:

Email management, inbox triage, and drafting professional correspondence

Calendar coordination, meeting scheduling, and time zone management across global teams

Travel booking, itinerary creation, and expense report preparation

Data entry, spreadsheet maintenance, and CRM updates in tools like HubSpot, Salesforce, or Zoho

Document formatting in Microsoft Word, Google Docs, and PDF processing

Meeting minutes, transcription, and follow-up action item tracking

Client onboarding, invoice preparation, and basic bookkeeping support

File organization in Google Drive, Dropbox, OneDrive, and SharePoint

Research tasks, vendor outreach, and procurement coordination

Tools and platforms administrative support freelancers use

An experienced administrative support specialist is fluent in the standard productivity stack and adapts quickly to client-specific systems. Tool proficiency is one of the clearest signals of capability, so confirm the platforms a candidate uses daily.

Office and productivity suites: Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) and Google Workspace (Docs, Sheets, Gmail, Calendar, Meet)

Project and task management: Asana, Trello, ClickUp, Monday.com, and Notion

Communication: Slack, Zoom, Microsoft Teams, and Loom for asynchronous updates

CRM and customer support: HubSpot, Salesforce, Zoho, Zendesk, and Freshdesk

Scheduling: Calendly, Acuity, and Doodle

Document and file management: Google Drive, Dropbox, OneDrive, SharePoint, and DocuSign

Bookkeeping basics: QuickBooks, Xero, and FreshBooks for invoice and expense entry

Industries and use cases

Administrative support is one of the most versatile freelance roles, applicable across virtually every sector. Common use cases include startup founders offloading inbox and scheduling work, real estate agents managing listings and client follow-ups, e-commerce operators handling order administration and supplier emails, law firms preparing case documentation, healthcare practices coordinating appointments and patient records, and consulting firms managing CRM data and proposal formatting.

Solo professionals such as coaches, accountants, and authors hire administrative support to handle bookings, billing, and recurring documentation. Larger teams use freelance administrative assistants to cover overflow work, executive support, and project coordination during busy periods.

How to evaluate administrative support candidates

Strong administrative support freelancers combine attention to detail, written communication skills, and tool fluency with discretion around confidential information. When reviewing candidates, prioritize evidence over claims.

Tool proficiency: Confirmed daily use of the platforms in your stack, ideally evidenced by past projects

Written communication: Clean, professional writing in their proposal and profile

Industry exposure: Experience supporting clients in your sector or a closely related one

Reliability signals: Strong star ratings, high completion rate, and consistent on-time delivery

Confidentiality awareness: Willingness to sign an NDA and clear understanding of data handling

Time zone overlap: Working hours that align with your operating window if real-time tasks are required

Sample interview questions you can use directly:

Can you walk me through how you currently manage a busy executive's calendar across multiple time zones?

What CRM and project management tools have you used most, and how comfortable are you learning a new system?

How do you prioritize when several urgent requests arrive at the same time?

Describe a process you improved or documented for a previous client.

How do you handle sensitive information such as financial records or client contact lists?

Why hire administrative support professionals on Freelancer.com

Freelancer.com gives you access to a global pool of administrative assistants, virtual assistants, and executive support specialists across every time zone, language, and industry. You can compare profiles, portfolios, ratings, and reviews in one place, then shortlist freelancers whose experience matches your workflow. Whether you need ongoing weekly support, a one-off data entry project, or coverage during a busy quarter, freelancers on Freelancer.com bid competitively on your brief, allowing you to set your own budget and select the candidate whose proposal best fits the work. Milestone Payments add an extra layer of protection, releasing funds only when deliverables meet your standards.

Ready to offload the administrative work weighing down your week? Post a project on Freelancer.com today and connect with skilled administrative support professionals ready to deliver.

What are the steps to hiring a freelance administrative support professional?

Hiring administrative support is straightforward once you have a clear picture of the recurring tasks and tools involved. The process below helps you write a brief that attracts qualified candidates, evaluate their proposals, and award the project with confidence.

Step 1: Post your project on Freelancer.com

The clarity of your brief determines the quality of bids you receive. A strong administrative support brief specifies the recurring tasks, tools, hours per week, and any industry or compliance context the freelancer needs to know. Head to the post project page , fill in the scope, timeline, and budget, and publish the project for freelancers to bid on.

List the specific tasks you need covered (inbox management, scheduling, CRM updates, data entry, travel booking, etc.)

Name the tools and platforms in your stack, such as Google Workspace, Microsoft 365, HubSpot, or Asana

Specify expected hours per week or volume of work, and whether you need ongoing or one-off support

State your time zone and any required overlap with your working hours

Note any industry context or confidentiality requirements, including whether an NDA will be required

Step 2: Review bids from freelancers

Bids are short proposals, not just price quotes. A strong administrative support proposal references your specific tasks, demonstrates familiarity with the tools you listed, and asks intelligent clarifying questions about workflow or priorities. Read each proposal carefully and shortlist candidates whose understanding of the work matches your brief.

Look for proposals that address your specific tasks rather than generic copy-paste responses

Check whether the freelancer mentions experience with your exact tools, such as Salesforce, Calendly, or QuickBooks

Note the questions they raise about access, priorities, or reporting cadence

Confirm their proposed availability and time zone overlap match your needs

Use Freelancer.com's chat to ask shortlisted candidates a short scenario question before deciding

Step 3: Evaluate freelancers and award the project

The final decision combines proposal quality with profile evidence. For administrative support, consistency is more important than a single standout project, so weigh the volume and steadiness of past work alongside written client reviews. Verified credentials, completion rates, and reliability signals matter as much as tool proficiency.

Review portfolio entries and past projects relevant to administrative or virtual assistant work

Check star ratings and the total number of completed projects for consistency

Read written client reviews, paying attention to comments about responsiveness and accuracy

Confirm verified payment method, identity verification, and a strong on-time delivery rate

Award the project and set up Milestone Payments so funds are released only when deliverables meet your standards

What is the difference between an administrative support professional and a virtual assistant?

The roles overlap heavily, and many freelancers use the titles interchangeably. Administrative support typically emphasizes traditional office tasks such as document preparation, scheduling, and data entry, while virtual assistants often take on a broader mix that can include light marketing, customer service, or social media support. When in doubt, describe the tasks you need rather than relying on the job title.

Can I hire an administrative support freelancer for a one-off project?

Yes. Many clients hire administrative assistants for short, defined projects such as cleaning up a CRM database, formatting a batch of documents, transcribing meeting recordings, or organizing a shared drive. You can scope the work as a fixed-price project or pay hourly depending on how predictable the task volume is.

How do I protect confidential information when working with a remote administrative assistant?

Use a signed NDA, grant access only to the systems and folders the freelancer needs, and use shared password managers such as 1Password or LastPass instead of sharing credentials directly. Most experienced administrative support professionals are familiar with these practices and will follow your security protocols without friction.

Do I need an administrative support freelancer or a full-time employee?

If your administrative workload fluctuates, falls below full-time hours, or is concentrated in specific tasks, a freelancer is usually the more efficient choice. Freelance administrative assistants scale up or down with your needs, and you avoid the overhead of recruiting, payroll, and benefits.

How quickly can an administrative support freelancer start?

Most freelancers on Freelancer.com can begin within a day or two of being awarded the project, especially for standard tasks like data entry, calendar management, or document formatting. More complex onboarding, such as taking over an executive inbox, typically requires a short handover period.