I want to have a multimedia CD Presentation that explains how the work process go in my company.
Here is the details:
Step 1 :
- Client (Customs )have 9 different locations distributed across the city.
- Companies submit their requests to Customs using mersal II
- After 2 weeks they physically submit the documents to the nearest custom branch
- Cusotms officer receive physical files and acknowledge that the file is complete
- Custom officer physically pack all transactions generated on a daily bases in BOX Cartoon
- Each branch can generate either 2 or 3 box cartoon ,each cartoon will have around 150 transactions (declarations)
- Efile will go on a daily bases to collect boxes from all locations
- Efile clerk will go to each location and should verify receiving all daily transactions generated
- To ensure all transactions are received without any missing file, customs should generate a control sheet from their system shows all transactions generated on that date
- Control sheet will have declaration number and barcode represents that number
- Efile clerk will check and read all transactions using handheld barcode reader to verify no missing file
- Efile generate a report on spot and sign receiving files
- Same step will be repeated in each branch/location
- Efile clerk will return to efile records center facility
- Efile will handover all boxes collected from all branches to scanning center
- Efile scanning supervisor will receive again all boxes and read all them back using handheld scanner to ensure no missing files happened during trapsort
- Each single transaction will be prepared , remove staples …etc
- Each box will be scanned and segregated in the system by branch name
- Each tranacstion will be indexed automatically from the capture software by declaration number
- Capture software will generate a daily report by branch/ date to ensure files received QC
- All files will be returned again to boxes and each box will take a location for permanent physical archive in efile secure storage facility
- Digital scanned images will be accessible easily online using eFileECM system or eFileApp
- Physical files can easily be retrieved using eFile web online system to retrieve any transaction
For the below we will use our company logo Efile from (www(dot)efileecm(dot)com) and customer logo Dubai customs take their logo from their website as
I need u to show characters or motion for people , transport car , barcode readers , show transaction document declaration file, control sheet .......etc
Will be unlimited changes untill my client approve the file
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