AI-Powered WhatsApp Event Bot

@rajat07me

A WhatsApp bot for Garba registration is only one piece here—the real challenge is making registrations, payment proof, pass generation, attendance, and gate validation work together without confusing users or your team. I’d approach this by structuring the flow in modules first, then connecting WhatsApp Cloud API, AI handling for free-text queries, and a backend/dashboard so every participant action is tracked cleanly from inquiry to entry. We’ve worked on chatbot and automation systems where conversation flow, proof collection, record management, and admin visibility all had to stay synced. For your use case, the important part is not just answering FAQs in English/Hindi/Hinglish, but also handling uploads, verification states, QR/pass logic, and event-day scanning in a way that is reliable under live usage. A small added-value point: I can also help suggest the simplest verification path so the team doesn’t get stuck in manual payment checking. - Do you want this quoted as a complete end-to-end build, or are you open to phase 1 being bot + registration + payment + pass first? - Will the admin dashboard need different staff roles for payment review vs gate scanning? - For payment verification, are you already using any gateway/API, or should we design around UPI screenshot review plus status controls?

@ranjika08

What stands out in your RFP is that this is not a basic FAQ bot; it needs to become the full participant journey for the Garba event, including data capture, payment handling, receipts, attendance, and QR-based entry control. The safest way to build this is with the official WhatsApp Cloud API, a proper backend, and a simple dashboard so your team can monitor registrations and intervene only where needed. I’ve handled automation projects where chatbot logic had to connect with storage, notifications, and admin-side actions rather than staying as a standalone conversation tool. In your case, payment screenshot review, pass generation with participant photo, training attendance logs, and duplicate-entry prevention are the parts that need careful planning from day one, especially with the October event window in mind. I can also keep the flow user-friendly with both tap options and natural-language handling so less technical attendees do not get stuck. - Do you already have approved WhatsApp message templates in Meta, or should that be part of setup? - Should visitor/pass categories affect pricing and pass design dynamically inside the flow? - Would you prefer the registration records in Google Sheets for easy access, or a dashboard-first setup with CSV export?

@mahads31

As an experienced technology partner, I believe I'm an ideal fit for your AI-powered WhatsApp Event Bot project. Drawing from my extensive background across industries and international clients, I specialize in transforming complex requirements into efficient and scalable solutions through AI and automation. What sets me apart is my ability to develop customized conversational platforms that understand not just rigid keywords, but also natural language queries using NLP and AI-driven technology. This means that your participants will have a seamless experience, being able to communicate with the bot in their preferred style - through free-text understanding or quick-reply menus. In addition, I not only create functional technology systems, but also ensure they're reliable and designed for long-term success. This involves database management to easily store and export registration data as well as integrating payment verification through QR codes to streamline the process. My skills in API development ensure that your solution can verify payments via UPI link callbacks or payment gateway webhooks. In the event of unverified payments, I have a structured logging system in place for manual review by your team with notifications.

@modesorehari6

Hello! I have built WhatsApp Business API automation systems with AI chatbots, payment workflows, QR generation, admin dashboards, and attendance tracking using Meta Cloud API, Node.js/Python, databases, webhooks, and NLP integrations. I will build one complete WhatsApp flow for inquiries, registration, photo collection, UPI/payment verification, receipts, training attendance, event check-in, and visitor passes. English, Hindi, and Hinglish queries can be supported. I will also provide a secure admin dashboard, Excel/CSV export, QR gate scanner, duplicate-entry protection, automated notifications, cloud deployment, documentation, and testing before the event. Timeline: 3 weeks I can start immediately as I am available now. I will follow your workflow and suggestions closely, provide support for the October event, and would be happy to continue working with you long term. Thanks

@monicasynthesis

Hello, I’d be happy to assist with your WhatsApp-based AI automation system. I have experience in WhatsApp API, AI chatbots, automation, backend systems, payment workflows, and QR-based pass management. I will provide: • AI-powered WhatsApp bot with English/Hindi/Hinglish support • End-to-end registration, payment verification and receipt generation • Training and event attendance tracking • Automated QR-based digital passes and gate scanning • Secure backend with admin dashboard and Excel/CSV exports • Automated reminders and status notifications • Meta Cloud API integration, cloud hosting and complete documentation Warm Regards, Monica Bhatia

@Mayanks010

Hi, Thanks for sharing your project. It aligns well with work I’ve successfully completed for other clients, and I’m confident I can deliver a high-quality solution tailored to your requirements. Before providing an accurate timeline, scope, and budget, I’d like to clarify a few key details to ensure we're aligned from the start. Freelancer’s proposal character limit makes it difficult to cover everything thoroughly here. If you're available, let's connect via chat. I can walk you through similar projects I've completed, discuss the best approach for your specific requirements, and answer any questions you may have. Once I understand your expectations, I'll provide a clear execution plan with realistic timelines and pricing. I’m ready to get started as soon as we finalize the details and look forward to working with you. Best regards, Mayank Sahu

@aprkdream

Hi, Automating the entire Garba event journey via WhatsApp is a smart move. It removes the manual back-and-forth for registrations and payments, ensuring your team focuses on the event experience rather than data entry. I have built similar conversational automation systems, including a KYC verification bot (VerifyFirst) and a logistics tracker (MitraServices) that uses WhatsApp APIs for real-time updates. I specialize in integrating AI-driven chatbots with payment gateways (Razorpay/Stripe) and database management to handle user data seamlessly. For your project, I will set up a WhatsApp Business API integration powered by an LLM to handle natural language queries. The flow will include: - AI-driven inquiry handling and registration capture - Automated payment link generation and verification - Attendance tracking for training sessions and event day - Visitor pass generation and management I use Node.js, React, and MySQL to ensure the system is responsive and secure. Have you decided on a specific AI model provider (like OpenAI or local alternatives) for the conversational logic, or do you prefer I recommend the best option for cost and speed? Additionally, do you have an existing database for past participants, or is this a fresh start? Best Regards, Anil Prajapati

@naeem1114

Handling the whole participant journey through WhatsApp can break when the payment screenshot is unclear or the QR code is scanned twice. I'll add OCR to pull transaction ID from screenshot and match it to UPI webhook, storing a QR code hash to block duplicates. The bot will switch between Hindi and English on the fly, so users get natural replies in the language they type. A common pitfall is assuming the WhatsApp Business API will keep conversation context after a server restart, which can cause users to lose their progress. I'll store session data in Redis and back it up to the main database each step, so the flow resumes smoothly for every participant. Ready to start right away and have the bot handling inquiries, registrations, payments and QR passes live before the event.

@priyanshuk879

Hi, I can build the complete WhatsApp-based AI automation system for your Garba event. I can use the official Meta Cloud API with AI-based English and Hindi/Hinglish conversations. The bot can handle inquiries, registration, photo collection, payment proof, and confirmations. I can also set up automated receipts and QR-based digital passes after payment verification. Training and event-day attendance can be tracked against each participant ID. A web dashboard can help your team manage registrations, payments, attendance, and exports. I’ll also include QR scanning to validate passes and prevent duplicate entries at the gate. The system will be cloud-hosted with proper documentation and access handover. Ready to start Immediately. Best Regards, Priyanshu

@srdank001

Hi. I can build your WhatsApp event bot using Meta Cloud API with AI conversations, registration, payment verification, QR passes, receipts, attendance tracking and an admin dashboard. I have experience with WhatsApp APIs, AI automation, payment flows and QR based systems. I’ll support English and Hindi or Hinglish, with secure data storage and automated WhatsApp notifications throughout the participant journey. I am sure I can complete your project perfectly as you want. Looking forward for your reply. Thanks Srdan.

@indreshpnk

Hello, I understand you need a WhatsApp-based AI automation system for Garba event management covering inquiry, registration, payment verification, training/event attendance, and digital visitor pass management. The goal is to deliver a reliable, user-friendly, end-to-end automation solution with minimal manual intervention. Here’s what I can provide: AI-powered WhatsApp bot using Meta Cloud API with English/Hindi/Hinglish support. Registration, photo upload, payment-proof verification, receipts, and structured database management. Automated QR passes, attendance tracking, gate scanning, notifications, and admin dashboard with reports/export. I bring over 4+ years of experience in AI chatbot development, API integration, web development, database management, and payment automation, with a strong focus on reliable, scalable, and user-friendly systems. Just to clarify a few things: Do you already have a preferred payment gateway/UPI provider for payment verification? Should the gate-scanning system be a web-based scanner or a dedicated mobile solution? Please come to the chat box to discuss more about your project. Best regards Indresh Kushwaha

@ektatdsl

The Garba event already has a strong visual identity, and the WhatsApp automation can be built around the same branding used in the provided promotional artwork—while making registration, payment and entry completely streamlined. The proposed system will cover the complete participant journey: Official Meta WhatsApp Cloud API integration AI-powered Hindi/Hinglish + English conversations with quick-reply menus Event FAQs, venue, dates, timings, fees, rules and training information Registration directly inside WhatsApp, including participant photo Structured database with Excel/CSV export UPI/QR payment workflow with payment-proof upload and verification Unique registration/receipt ID with automated digital receipt QR-based digital entry pass using participant name, photo and unique ID Training attendance and event-day check-in Web-based admin dashboard for registrations, payments, attendance and reports Gate QR scanner with duplicate-entry prevention Automated WhatsApp confirmations and reminders The supplied artwork can also be used as the visual reference for the digital pass, receipt and WhatsApp communication templates, keeping the experience consistent with the event branding. Ready to map the existing Google Form fields and event workflow into the WhatsApp conversation flow and proceed toward the 2–3 October 2026 event window.

@thinkbotictech

Hi, I can build this end-to-end WhatsApp AI automation using Meta Cloud API, covering AI-based inquiry, registration with photo upload, payment verification, automated receipts, training/event attendance, QR-based passes, and an admin dashboard. I can also integrate QR scanning and real-time attendance tracking, with a scalable backend and proper handover before the 2–3 October 2026 event. 1. Do you already have a preferred payment gateway/UPI provider, or should I propose the best integration for automated verification? 2. Should the admin dashboard include separate roles for registration/payment staff and event-gate scanning staff? Relevant Projects I’ve Worked On: 1. Hospital ERP – full backend and frontend integration 2. Restaurant ERP – POS, order management, and reporting 3. Attendance Management Software – employee tracking and reports 4. Custom Software – tailored solutions for various business processes 5. Website Development – dynamic, responsive websites with CMS and database integration 6. AI chatbot lets connect for qaulity work - already have experience on same its my core work chat or call for more discusion (6 MONTHS EXTRA SUPPORT)

@MuhammadAkif8

Hi, I can automate your complete Garba event journey through one WhatsApp based system from inquiry and registration to payment verification, QR pass generation, attendance, and gate entry, with minimal manual work. I’ll connect Meta Cloud API, AI, secure backend, payment workflow, QR passes, attendance tracking, gate scanning, and an admin dashboard with real-time participant and payment records. The result will be a ready-to-run system that reduces manual coordination and keeps every participant trackable from WhatsApp to event entry. Please share your Google Form and Meta/WABA setup so I can confirm the implementation plan. Best regards, Akif K

@krishnaj64

I will build your end-to-end WhatsApp Garba management system using the official Meta Cloud API. Tech Stack & Solution: * Registration & Storage: Multi-step conversational form collecting details and photos, stored in PostgreSQL with media hosted on secure cloud storage (AWS S3). * Payments: Dynamic UPI/payment gateway webhook integration for instant verification, plus an admin review queue for manual screenshot uploads. * Passes & Attendance: Automated generation of branded digital passes with participant photos and secure QR codes. Includes a mobile web scanner for volunteers to check in attendees at training sessions and event gates, preventing duplicate entries. * Admin Dashboard: Web portal to monitor registrations, review flagged payments, track live gate headcounts, and export CSV reports. Timeline: 18-21 days including setup, testing, and deployment to your cloud environment. Support: Full on-call technical coverage during the event on October 2-3, 2026.

@Jennycreation

As a seasoned freelancer with over seventeen years of comprehensive experience in web, window, and Android development, my proficient team and I present you an excellent solution to your Garba event automation. With expertise in developing conversational AI-powered bots with natural language processing capabilities, we can deliver a robust and efficient system to handle all aspects of your event smoothly through WhatsApp. Our notable accomplishments include the creation of dynamic/static QR codes and UPI payment mechanisms that can be easily embedded into the chat flow. Our automation skills effectively validate payments using structured loggings, payment gateway webhooks, or even a callback function for UPI payment links. We understand the need for precise data handling and have an impeccable track record of providing structured backend systems that allow easy accessibility to data and are exportable to Excel/CSV. I assure you this will be invaluable in tracking training attendance, validating passes, and ensuring a seamless entry experience. Recognizing the significance of real-time reporting for an efficiently organized event, we provide accurate dashboards highlighting insights regarding training attendance, participant check-ins during the Garba events alongside rigorous verification mechanisms to prevent duplicates while marking entries.

@anas389

Hi, I can build this as a complete WhatsApp-based event automation system, with the participant journey handled from inquiry through registration, payment, training attendance, event entry, and pass verification. I’d use Meta Cloud API for the official WhatsApp integration, with a Node.js/Python backend, PostgreSQL/Firebase for structured participant data, and an AI conversation layer for English + Hindi/Hinglish alongside WhatsApp buttons/lists. The system can include: * AI FAQ + natural-language conversations * Registration with photo upload and validation * Payment QR/UPI flow with proof upload and verification/manual-review queue * Automated receipt + unique registration ID * Training and event-day attendance tracking * QR-based digital passes with participant photo * Web-based gate scanner to prevent duplicate entry * Admin dashboard with search, payment verification, attendance and Excel/CSV exports * Automated WhatsApp confirmations and reminders I’ll keep Meta credentials, hosting and database access under your ownership and provide documentation and handover. I have a Software Engineering background with experience in backend APIs, databases, automation, web applications and QA/testing. I’ll build the system in modular phases so each critical flow can be tested before the event. I can start immediately. We can first finalize the registration fields, payment method, pass categories and event/training rules, then define milestones and delivery dates.

@Ankurhardia34

Hello, I hope you’re doing well. I reviewed your project requirements and I’m confident that I can help you build a high-quality, modern, and user-friendly solution according to your needs. powered Whatsapp Event Bot I’m Ankur, a Full Stack Developer with 7+ years of experience in: • Custom Website Development • E-commerce Development • Mobile App Development • Flutter App Development • Android & iOS Applications • WordPress & PHP Development • UI/UX Design • Admin Panels & APIs I have successfully completed 500+ projects for startups, businesses, and individual clients worldwide. Why work with me? ✔ Clean and professional development ✔ Mobile-friendly and responsive design ✔ Fast communication and regular updates ✔ Scalable and secure solutions ✔ On-time delivery ✔ 3 months of free support after completion My goal is not just to complete the project, but to build a solution that helps your business grow. I would be happy to discuss your project in detail and start working immediately. Looking

@ravikumarsingh1

I have experience building WhatsApp Business API automations, AI-driven workflows, APIs/webhooks, databases, payment-related workflows, QR systems, and admin dashboards, and I have done this type of end-to-end automation work before. Your Garba event workflow is a strong fit for my experience. I can build the complete journey: WhatsApp Inquiry → AI Conversation → Registration → Photo → Payment → Verification → Receipt → Training Attendance → Event Attendance → Digital Pass The solution can include: • Official Meta WhatsApp Cloud API integration • AI/NLP-based English + Hindi/Hinglish conversations with menus/buttons • Structured registration database with photo and payment-proof storage • UPI/payment gateway webhook integration where available • Payment verification, manual-review flags and automated receipts • Unique registration IDs and QR-coded digital passes • Training and event-day attendance tracking • Web-based QR scanner to validate passes and prevent duplicate entry • Admin dashboard for registrations, payments, attendance and exports • Automated WhatsApp confirmations and reminders • Secure cloud hosting with your ownership of accounts/data • Documentation, credential handover and event-period support I have already done similar WhatsApp/API automation work. If we start talking, I can show you relevant examples/screenshots of my current and previous work and explain the architecture. I can start immediately and work toward the 2–3 October 2026 event window.