Invoice Data Entry Specialist

min $50 USD / hour

Closed

Posted 7 days ago

min $50 USD / hour

I need help transferring information from a collection of PDF invoices into a clean, well-structured Excel or Word file—whichever format you feel delivers the most clarity. For every invoice, I require the following fields captured exactly as they appear: • Names and addresses • Item descriptions and prices • Invoice numbers and dates Accuracy is critical; spacing, spelling, and number formatting must match the source documents so I can run reconciliations without additional checks. If you already use tools like Excel advanced functions, Power Query, or OCR software to speed up repetitive entry while preserving precision, please mention it in your message. When you respond, let me know: 1. Your typical turnaround time for, say, 50 invoices. 2. Any past experience handling invoice data. 3. How you verify that every line item is entered correctly. A short sample (one or two invoices) showing your layout style will help me approve the workflow quickly.

Project ID: 40564147

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Active 6 days ago

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7 freelancers are bidding on average $51 USD/hour for this job

@faizan1091

Hello, I can accurately transfer your PDF invoice data into a clean, well-structured **Excel** spreadsheet, ensuring every name, address, invoice number, date, item description, price, and formatting is captured exactly as shown in the source documents. I use OCR tools, Excel advanced functions, and Power Query where appropriate to improve efficiency while maintaining high accuracy. Turnaround:** 50 invoices within **24–48 hours**, depending on complexity. Experience: I've handled invoice data entry, reconciliation, and financial record management for businesses requiring precise and organized records. Quality Check: I verify every invoice through a double-entry review, cross-check totals, invoice numbers, dates, and line items against the original PDFs before delivery. I'm also happy to prepare a **free sample** using 1–2 invoices so you can review the layout and accuracy before proceeding. I look forward to working with you. Regards, Faizan.

$50 USD in 40 days

5.0

(6 reviews)

5.4

@Aaleen110

I understand you need precise data extraction from PDF invoices into a structured Excel or Word file, capturing names, addresses, item details, prices, invoice numbers, and dates exactly as they appear. I have successfully completed similar projects, accurately transferring over 1000 invoice records for a previous client, ensuring zero discrepancies for their reconciliation process. My process involves using Adobe Acrobat Pro DC for initial PDF text extraction and then leveraging Microsoft Excel with Power Query to clean, validate, and structure the data. I will meticulously match all fields, including spacing, spelling, and number formats, to your source documents. The final output will be a clearly organized Excel spreadsheet with dedicated columns for each required field. Could you clarify if there are any specific naming conventions or folder structures you prefer for the final output file? Ready to start as soon as you confirm scope.

$50 USD in 7 days

5.0

(2 reviews)

5.2

@preciousstdube

Hi there I can help transferring your invoices into Word. I handle invoices on a daily bases, feel free to visit my profile.

$50 USD in 40 days

5.0

(5 reviews)

3.8

@tohemantpahadia

1. 50 invoices: 3 hours initially 2. Yes, but as software. 3. How you verify that every line item is entered correctly: Manually, we can do but it will take time. I will figure out any tool for verification of data.

$50 USD in 40 days