Rhode Island Event Planner Needed

$3000-5000 USD

Closed

Posted 7 days ago

$3000-5000 USD

Paid on delivery

I’m organizing a series of events in Rhode Island, each for roughly 150 guests, and I want a seasoned planner who can take the lead on the three core areas I’m not able to handle myself: • Venue selection – identify, visit, and secure sites that fit guest count, budget, and atmosphere. • Decoration planning – craft a cohesive look, source rentals or décor pieces, and manage setup / breakdown. • Catering coordination – recommend caterers, negotiate menus and tastings, and keep service running smoothly on the day. The exact event type and themes vary and are still open, so I’m flexible if your expertise leans toward weddings, corporate functions, milestone birthdays, or anything in between. What matters most is your local vendor network, solid timelines, and calm day-of execution. If you can deliver detailed proposals, realistic schedules, and be on-site for each event, let’s chat about dates and next steps.

Project ID: 40623791

About the project

2 proposals

Active 4 days ago

Location: Providence, United States

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2 freelancers are bidding on average $3,500 USD for this job

@josephr085

With 1 years of Rhode Island event production under my belt—from waterfront weddings to corporate galas—I’ll own your three non-negotiables fully. I’ve secured hard-to-get venues (Newport, Providence, South County), built trusted relationships with caterers who actually show up, and designed décor that fits budgets without looking budget. My process: site visits within 48 hours, menu tastings scheduled back-to-back, and a visual mood board + rental quote before any deposit. Day-of, I’m there at load-in, managing vendors, troubleshooting quietly, and handling breakdown so you can actually enjoy the event. I send weekly timeline updates and a final run-of-show with contingency buffers. Available for all 2026 dates. Let’s hop on a call this week—I’ll share recent venue options based on your rough budget and vibe. Ready when you are.

$3,000 USD in 7 days

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@Lectrodave

Howdy! I’m a multi-disciplined engineer by trade - however my previous job was mostly event planning in and around Providence RI. We’ve held business events for 150 people several times. I’ve utilized many different caterers in the area. I can think of about a dozen venues that come to mind for 150 guests. Varying degrees of luxury. I actually just dug up an old spread sheet that has half the work done already including decor vendors. I have some “ins” with these vendors. I’m 1.5 hours from providence and can be in Rhode Island whenever needed. I’m creative and decisive for decision making when required. Let me know if you need any other questions answered. Good luck!

$4,000 USD in 7 days